Rural Estate-Property Manager

New position
  • Reference: #C1421
  • Armitage, Newmarket, ON, Canada
  • Posted 1 week ago
  • Full Time

Rural Estate-Property Manager

Reference #C1421

Job Location

Newmarket region, Ontario, Canada

Job Responsibilities of the Estate-Property Manager

1. Local properties – farm-related

  • Coordinate all necessary work related to land use.
  • Interface with family-owned commercial property management business regarding certain property expenses.
  • Understand work assigned to on-site employee.
  • Interface with family-run farming business and third-party farmers as required.
  • Coordination of issues involving neighboring properties.
  • Create organisational systems where necessary for barns and agricultural buildings.

2. Personal family residences

  • Coordination of cleaning services, home security, repairs, monitoring of utility accounts, landscaping, snow removal, window cleaning, etc.
  • Coordinate deliveries and repairs, will require being on site.
  • Oversee renovations, manage contractors when on-site.
  • Review and approve invoices.
  • Available on-call for security or emergency issues.
  • Adaptable to standards and desires of various family members.

3. Family Office premises

  • Coordination of office occupancy, furnishings and move-in.
  • Coordinate necessary furnishings, repairs, cleaning (interface with family-owned commercial property management business).
  • Ensure security systems/access are functioning as planned.

4. Family member requirements

  • Assist with automotive/other motorized acquisition/maintenance/delivery.
  • Additional services as further defined.

5. Out-of-country recreational property

  • Main interface with local property manager.
  • Ensure proper coordination for readiness of all arrivals.
  • Coordinate various maintenance issues and ensure work is done as per contract.
  • Approve property-related invoices, assist in tracking maintenance costs.
  • License/maintenance of local vehicle, assist in coordination of insurance.
  • Monitor utility accounts.

6. Out-of-country rental property

  • Oversee rental program.
  • Coordinate necessary repairs/replacements.
  • Maintain contents inventory list.
  • Monitor revenue and expenses.

7. Art

  • Coordinate inventory, installation and safekeeping.
  • Assist in coordination of insurance requirements.

8. General

  • For all tasks, proper process and complete documentation will be expected including regular submission of written reports.
  • At all times, ensure complete privacy of issues relating to family members or the family office.
  • High-level of financial accountability and reporting.
  • Understand objectives.
  • Prepare and implement procedures and systems to ensure orderly, efficient workflow.
  • Vendor negotiation.
  • Coordination with associated businesses.

Job Requirements

  • Minimum of five (5) years in property management.
  • Must be process-driven with the ability to handle multiple priorities while interacting effectively with family members and all levels of staff.
  • Must be flawless in organisational ability.
  • Proficiency with Microsoft Office.
  • Must be seen as instantly confident, competent and credible by family members.
  • Strong interpersonal and communication skills.
  • Willingness to work flexible hours to meet expectations and deadlines, perform other duties as and when required.
  • The role is active and hands-on, the successful candidate will be physically fit and able to lift at least 50 lbs.
  • Honesty, integrity, competence, tenacity, enthusiasm, creativity, professionalism and drive.
  • Ability to complete minor home and property maintenance issues.
  • Knowledge of automated home systems (alarm, lighting, etc.).
  • Experience in agricultural and rural settings is an advantage.
  • Engineering and agricultural technical skill is an advantage.
  • Must have a car in good working order.
  • Must have a current legal working status in Canada.

Job Salary

According to experience.

Job Additional Information

  • Medical/Dental benefits package provided.
  • 2 weeks paid vacation.

Job Starting Date

In consideration of the succesful candidate.

Job Contact Information

Charles Berry, Branch Manager
Phone: 416.907.9618 ext. 224 | Toll-free: 1.866.201.8338
Fax: 647.484.0214

* The pin shown on the map represent an approximate location.
* This job description may change without notice.

Job posting reference # C1421 – Rural Estate-Property Manager